在开会之前，主持者应该与秘书就日程进行确认，确保所有的参加者得到通知因此也有足够的时间做准备。

Before the meeting, a chairman should consult with the secretary regarding the agenda, ensure that all people involved have been notified so that participants have time to prepare.

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你应当通过主持和选择开会地点来鼓励与会人员表达自己的观点看法，同时也让他们明确应当是有备而来，为他们的观点强烈辩护。

You want to use language and choose a space that welcomes people to share their ideas while also letting people know that they should come prepared to defend their ideas fiercely.

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